Display your SharePoint News on Digital Signage screens, automatically
If your organisation uses SharePoint for internal communications, you’ve probably run into this problem: your comms team publishes company news and announcements to your SharePoint site, but getting that same content onto your digital signage means doing the work twice.
Copy the headline. Download the images. Reformat the text. Upload everything to your digital signage software. Schedule it to your screens. Then repeat for every single news post.
It’s time-consuming, it’s frustrating, and it means your best content often never makes it to your screens because it’s simply too much hassle.
There’s a better way.
How to connect SharePoint News to digital signage
Our new SharePoint News content app eliminates the duplicate work entirely. Simply connect your SharePoint news site to your digital signage, and every news post and page automatically syncs to your screens.
Your communications team publishes once in SharePoint. That’s it. The content flows everywhere it needs to go – to desk workers via SharePoint and the intranet, and to your entire workforce via your displays throughout your facilities.
Benefits of a SharePoint digital signage Integration
Why does this connection matter? It fundamentally changes how your internal communications reach your entire workforce.
Stop recreating content
Your team publishes once in SharePoint. No more copying, reformatting, or manually updating screens. Hours saved every single week.
One source of truth
Your official company news lives in SharePoint. Now everyone sees it – whether they’re at a desk or on a factory floor or in a warehouse. No version control issues, no content getting out of sync.
Use your existing workflow
Your comms team doesn’t need to learn new software or change how they work. They publish in SharePoint exactly as they do today. The screens update automatically.
Get your best content seen
How many great news posts never make it to your screens because updating them manually is too much work? This solves that. Every post reaches every screen, automatically.
Professional results, instantly
The app handles all the formatting, layout and design work. Your SharePoint content looks stunning on screens without any additional effort.
Professional design, zero effort
The SharePoint News content app includes responsive templates that automatically adapt to any screen size or orientation. Portrait displays by your elevators, landscape screens in your break rooms, large scale LED video walls in your reception area – your SharePoint content looks professional everywhere.
Each template handles text, images, and layout automatically. Long posts are formatted properly. Images are optimised for screen display. Everything is readable and engaging.
Customise the templates with your brand fonts and colours in minutes. Then forget about it. The design handles itself while your team focuses on creating great content.
How to connect SharePoint News in 4 simple steps
Getting started is simple. The SharePoint News app is available in all accounts. No upgrades, no additional licensing, no complicated setup.
Here’s how it works:
- Connect your SharePoint site to
- Select a template
- Customise your brand (optional)
- Assign it to your displays
Authenticate with your Microsoft account and select the SharePoint news site you want to pull content from.
Pick a template and theme that fits your content and screen format.
Customise the design with your company fonts and colours if needed.
That’s it. Your SharePoint news is now broadcasting to your screens, updating automatically as new content is published.
Microsoft SharePoint News content app for digital signage walkthrough
Real-world use cases: who is this for?
Corporate offices – Company news, leadership updates, and policy announcements from your SharePoint intranet appear automatically in lobbies, elevators, and common areas. Visitors and employees see the same professional content.
Manufacturing facilities – Safety updates, production achievements, and employee recognition from your operations SharePoint site reach factory floor displays instantly. Everyone stays informed, even if they never log into a computer.
Healthcare facilities – Hospital news, departmental updates, and staff announcements from your SharePoint site display throughout your facility – waiting rooms, staff areas, and public spaces all stay current automatically.
Retail chains – Corporate news, policy updates, and brand campaigns from your central SharePoint site push to back-of-house displays across all locations. Consistent messaging without the manual work.
Education institutions – Campus news, event announcements, and administrative updates from your SharePoint site reach digital displays across buildings, keeping students, staff, and visitors informed.
Multi-site organisations – One SharePoint news site, dozens of locations. Publish once, and your content appears on screens everywhere simultaneously. Perfect for maintaining consistent communications across distributed teams.
What SharePoint content can you display?
The SharePoint News content app works with:
- News posts – Your official company news and announcements
- SharePoint pages – Any page published on your SharePoint site
- Images and media – Photos, graphics and video content from your posts
- Multiple sites – Connect different SharePoint sites to different screen groups
Using our Conditional Play and Channel features, different locations can show different SharePoint content based on what’s relevant to them.
Stop duplicating, start automating
If you’re already using SharePoint for internal communications, you shouldn’t have to manually recreate that content for your digital signage.
The SharePoint News content app connects your existing content with your existing screens. Less work for your team, broader reach for your message, zero additional complexity.
Your best content should reach everyone in your organisation – not just the people who remember to check SharePoint.
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Ready to connect your SharePoint Site?
For existing customers:
The SharePoint News app is available now in your account. Log in and connect your first SharePoint site in minutes.
New to ?
See how easy it is to automate your internal comms, connect with SharePoint, and reach your entire workforce on any screen.
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Frequently Asked Questions
What SharePoint versions does this work with?
The SharePoint News content app works with modern SharePoint Online (Microsoft 365). It connects securely via your Microsoft 365 authentication.
Can I connect multiple SharePoint sites?
Yes. You can connect as many SharePoint sites as you need and assign different sites to different screen groups. This allows you to show targeted content in different locations.
What hardware do I need?
This works with any digital signage player supported by . If you have a screen, we can help you connect it.
How quickly do new posts appear on screens?
Devices will refresh with any updates published to a SharePoint site every 15 minutes.
Can I customise how the content looks?
Yes. The content app includes multiple templates and themes, and you can customise fonts, colours, timing and character limits to match your brand guidelines.
Do I need special SharePoint permissions?
You need read access to the SharePoint sites you want to connect. Your Microsoft 365 admin can grant the necessary permissions.
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Questions about setup or need help getting started?
Take a look at your dedicated embeducation site for further set up assistance.
